An
understanding of the role functions and qualities of a saleswoman within the
marketing/selling environment in Nigeria
Marketing encompasses
many things and the people performing it, must possess some qualities which
will enable them perform the numerous functions. It encompasses many more
activities that most people think. It is a comprehensive term, involving
selling, merchandise, promotion and distribution. It involves finding out what
the consumers want, planning and developing a product or service that will
satisfy those want and determining the best way to PRICE, PROMOTE and
DISTRIBUTE that product or services. And this must be done at a profit. It is
also encompasses activities like environmental scanning, marketing,
distribution pricing promotion planning and international marketing. Aptly it
is defined by the America Marketing Association (AMA) and the Chartered Institute
of Marketing (CIM) United Kingdom as thus
· Marketing
consists of the performance of business activates that directs the flow of
goods and services from the producer to consumer or users
It is also:
· A
management process responsible for identifying, anticipating, and satisfying
customers requirements profitably (C.I.M. U.k)
While selling is simply defined as:
· The
personal or impersonal process of persuading a prospective customer to buy a
commodity or service or to act favourably upon an idea that has commercial
significance to the seller
The selling concept as
a management philosophy and orientation assumes that company products are not
bought but sold. Those consumers tend to be induced to buy more of a product
through sales stimulating devices. Selling starts with the firms existing
products, and the task is to organize a strong sales oriented department,
aggressively search out potential customers and selling the products to achieve
profitable volume of sales. It focuses on field sales work, individual
customers and sales transaction and it tries to convert company’s product(s)
into cash.
Marketing on its own
stresses on consumer need analysis and satisfaction and directs company
resources towards making products and services that consumer want. It makes
change in product design or quantity to match and adapt to changing consumer
taste and characteristics. The presentation of goods or salesmanship is a
highly skilled art, but it is not one of those arts which are born in people.
Proficiency in salesmanship, like most skills can be acquired by the industry,
and by application of the individual. Anyone of average intelligence and
ability can learn the skills which are necessary to become proficient, but as
in all that professions above average intelligence ability will produce a far
better saleswoman. The person who wishes to become an outstanding good
saleswoman/marketer must be prepared to make sacrifices of leisure time and
other interests, and he/she must be prepared to study and to work hard. Success
in the field of selling depends upon the degree of favourably responses which
the saleswoman gets from her customers. Progress in salesmanship develops from
practice and the intelligent application of experience. Unlike scientists the
saleswoman is making decisions based on her own judgment at every call on every
day. Each interview which a saleswoman conducts provides her with opportunities
to exercise her skills and to develop her capacity. At present, the
salesman/woman has become increasingly important as the vital link between the
manufacturer and the distributor and user. The selling process is an essential
part of the marketing mix. A well-organized company will have made a thorough
marketing research, evolved a product policy and taken decisions on advertising,
pricing, packaging, distribution channels and the calibre and size of the sales
force. Each of these is an important ingredient. However, the final link in the
marketing chain is that of the saleswomen who makes the personal presentation
of her company’s goods or services. Buyers can buy without a salesman being
present but they tend to buy minimum/minimal quantities, and to confine their
orders to know lines. An interesting analysis of the sales records of a company
revealed a sudden drop in sales when the sales-force went on holiday during the
first two weeks of a particular month, to coincide with the annual factory
shutdown. There was a significant loss of sales solely through the absence of
the salesman. An example of the old saying that, OUT OF SIGHT IS OUT OF MIND”
There has been a growing awareness of the increasing importance of the
saleswoman as the key link in the process of selling. More and more companies
are spending bigger amounts on recruiting and training the saleswoman and they
have been described as the vital link. The part she plays in the economy of the
country is also vital. Even though, the economy may expand, unless the
saleswoman ensures that her firm’s goods and services are well presented and
persuasively sold to buyers, these goods will not reach the consumer. When
examined in greater detail, the saleswomen’s function covers a wide range of
activities which can dependent upon individual company policy, these includes
the following:
· The
presentation, demonstration and sale of his/her company’s goods, negotiation on
quality, price and delivery. Explanation and presentation of company policy.
· The
continuous examination of the market and reporting on shortages, oversupply and
exchanges in trading conditions.
· The
relaying to his company of any information of general commercial value.
· The
maintenance of adequate stocks of his company’s goods by distributors and
users. Care is ensuring that customers keep the goods under suitable storage
conditions.
· The
advice and instruction of dealers and their staff in the sale and display of
his company’s products.
· The
continuous acquisition of knowledge of her company’s products and their
applications, selling points and the benefits to the user.
· Prospecting
for new outlets and business and the extension of his/her company’s influence
on her territory.
· The
obtaining and maintenance of satisfactory displays for his company’s goods.
· The
maintenance of good customer relations.
· Recommendation
of credit for customers, assessment of their premises, organisation, standing
and influence in the trade, and the acquisition of satisfactory trade
references.
· The
collection of outstanding accounts and avoidance of bad debts.
· The
handling of complaints from distributors and users.
· Implementation
of sales promotion schemes.
· The
maintenance of satisfactory records of customers’ business with his company and
the expeditious handling of correspondence.
· The
proper cares and maintenance of any of the company’s property which has been
entrusted to his charge.
The
qualifications and personal attributes of a saleswoman
In carrying out her
functions, the saleswoman/female has tools and techniques, which can be
developed and learnt. The tools are the saleswoman’s personality, her knowledge
and judgment and the power of persuasion. The techniques are his/her
preparation and planning, her approach to the buyer, the demonstration and
presentation of her products, her method of negotiations and finally the method
she uses to close the sales.
Personality: Very often it is said that “X” is a born sales
man/woman because she has the right sort of personality, Examined more
critically, it is nearer to the truth to say that “X” is a likeable chap and
people like to do things for her [7]. To say that a person has to have the right
sort of personality to be successful as a saleswoman needs only a moment’s
examination to be disapproved. Anyone who knows only a few successful
saleswomen will know that their personality to be successful as a saleswoman
needs only a moment’s examination to be disproved. Anyone who knows only a few
successful saleswomen will know that their personalities are completely
different; in fact no two people (with the possible exception of identical
twins) have the same personality. A particular kind of personality can
guarantee success. Most successful saleswomen are very much aware of the
personality characteristics and have consciously developed them. The
personality characteristics which are most likely to help in building success
as a salesman are: enthusiasm, integrity, intelligence, courage, initiative,
reliability, determination, confidence, industry, self-control, courtesy,
determination, confidence, industry, self-control, courtesy, and friendliness,
modesty, being jovial, love, empathy and understanding. A saleswoman needs
knowledge of her own company, (i.e. history policies and methods of
implementing them), the product or services (i.e. raw materials, quality
standards, prices, delivery arrangements, current publicity programme, the
competition, general trade information, Human relations (i.e. an understanding
of herself, her strengths and weaknesses, ability to interpret mood and
idiosyncrasies of buyers, an appreciation of her own personality, qualities and
those of other people) and a knowledge about her territory.
Power of Persuasion: The prime object of the salesman’s vocation is
to persuade people to buy. Buyers are constantly approached by salesman, many
of them offering similar goods at similar prices, and it is the saleswoman with
the greatest power of persuasion, who is likely to book the order. Persuasion
is the art of convincing people that the offer of goods or services which is
made meets their industrial or personal requirements satisfactorily. For
persuasion to be successful, it is firstly essential to establish the true
needs of the buyer and to be convinced oneself that the goods or services on
offer will meet those needs satisfactorily. The natural stability of women to
project their and stabilize homes could be a substantial asset in seeing to a
successful sales job. Other functions of the saleswomen long associated with
women to varying but limited scale in their home running duties. The cliché is
“behind a successful man is a woman”. The implication is that the sterling
qualities of a woman as a more flexible and natural marketer of goods and
services are being used in the background to promote domestic and home
attainments. There is little wonder than that a few of the women folk when
given the opportunity to play dominant roles on the forefront of marketing are
almost never found wanting, they are always successful.